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Evidence Guide: BSBPUR403 - Conduct international purchasing

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPUR403 - Conduct international purchasing

What evidence can you provide to prove your understanding of each of the following citeria?

Source international suppliers

  1. Identify goods to be purchased internationally
  2. Research potential sources of supply from relevant information sources
  3. Examine market structures for proposed purchases
  4. Determine regulations governing international purchasing
  5. Identify potential sources of supply from research
  6. Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods
  7. Apply organisation procedures, policies and regulations governing the international purchasing of specified goods
Identify goods to be purchased internationally

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research potential sources of supply from relevant information sources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Examine market structures for proposed purchases

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine regulations governing international purchasing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify potential sources of supply from research

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply organisation procedures, policies and regulations governing the international purchasing of specified goods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare invitations to offer for imported goods

  1. Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required
  2. Select purchasing strategy most appropriate to the proposed purchase
  3. Develop and document invitations to offer
  4. Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods
  5. Develop, document and obtain approval for criteria for evaluating offers
  6. Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel
Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select purchasing strategy most appropriate to the proposed purchase

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document invitations to offer

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop, document and obtain approval for criteria for evaluating offers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare recommendations in response to offers

  1. Receive offer documents from suppliers
  2. Assess offer documents against documented criteria and requirements of purchasing strategies
  3. Seek further information from suppliers, as required, to clarify offers
  4. Evaluate offers against purchasing criteria
  5. Select preferred offer and make recommendation for approval to relevant personnel
  6. Obtain approval for recommended offers
Receive offer documents from suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess offer documents against documented criteria and requirements of purchasing strategies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek further information from suppliers, as required, to clarify offers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate offers against purchasing criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select preferred offer and make recommendation for approval to relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approval for recommended offers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Action successful offers

  1. Draft contract with successful supplier
  2. Access legal expertise to ensure legality of contract agreements
  3. Issue contract in accordance with received approval
  4. Inform unsuccessful offers of outcome of evaluation process
Draft contract with successful supplier

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Access legal expertise to ensure legality of contract agreements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issue contract in accordance with received approval

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inform unsuccessful offers of outcome of evaluation process

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange importation of goods

  1. Assess risks in ownership and transport of goods from point of delivery to final destination
  2. Arrange relevant insurance cover
  3. Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store
  4. Satisfy statutory and regulatory requirements including fumigation and export/import controls
  5. Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines
Assess risks in ownership and transport of goods from point of delivery to final destination

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange relevant insurance cover

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Satisfy statutory and regulatory requirements including fumigation and export/import controls

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange provision of foreign currency payments

  1. Obtain advice on payment strategy to be followed
  2. Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice
  3. Authorise payments at appropriate times
Obtain advice on payment strategy to be followed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Authorise payments at appropriate times

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure all contractual obligations are satisfied

  1. Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications
Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Source international suppliers

1.1 Identify goods to be purchased internationally

1.2 Research potential sources of supply from relevant information sources

1.3 Examine market structures for proposed purchases

1.4 Determine regulations governing international purchasing

1.5 Identify potential sources of supply from research

1.6 Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods

1.7 Apply organisation procedures, policies and regulations governing the international purchasing of specified goods

2. Prepare invitations to offer for imported goods

2.1 Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required

2.2 Select purchasing strategy most appropriate to the proposed purchase

2.3 Develop and document invitations to offer

2.4 Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods

2.5 Develop, document and obtain approval for criteria for evaluating offers

2.6 Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel

3. Prepare recommendations in response to offers

3.1 Receive offer documents from suppliers

3.2 Assess offer documents against documented criteria and requirements of purchasing strategies

3.3 Seek further information from suppliers, as required, to clarify offers

3.4 Evaluate offers against purchasing criteria

3.5 Select preferred offer and make recommendation for approval to relevant personnel

3.6 Obtain approval for recommended offers

4. Action successful offers

4.1 Draft contract with successful supplier

4.2 Access legal expertise to ensure legality of contract agreements

4.3 Issue contract in accordance with received approval

4.4 Inform unsuccessful offers of outcome of evaluation process

5. Arrange importation of goods

5.1 Assess risks in ownership and transport of goods from point of delivery to final destination

5.2 Arrange relevant insurance cover

5.3 Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store

5.4 Satisfy statutory and regulatory requirements including fumigation and export/import controls

5.5 Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines

6. Arrange provision of foreign currency payments

6.1 Obtain advice on payment strategy to be followed

6.2 Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice

6.3 Authorise payments at appropriate times

7. Ensure all contractual obligations are satisfied

7.1 Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Source international suppliers

1.1 Identify goods to be purchased internationally

1.2 Research potential sources of supply from relevant information sources

1.3 Examine market structures for proposed purchases

1.4 Determine regulations governing international purchasing

1.5 Identify potential sources of supply from research

1.6 Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods

1.7 Apply organisation procedures, policies and regulations governing the international purchasing of specified goods

2. Prepare invitations to offer for imported goods

2.1 Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required

2.2 Select purchasing strategy most appropriate to the proposed purchase

2.3 Develop and document invitations to offer

2.4 Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods

2.5 Develop, document and obtain approval for criteria for evaluating offers

2.6 Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel

3. Prepare recommendations in response to offers

3.1 Receive offer documents from suppliers

3.2 Assess offer documents against documented criteria and requirements of purchasing strategies

3.3 Seek further information from suppliers, as required, to clarify offers

3.4 Evaluate offers against purchasing criteria

3.5 Select preferred offer and make recommendation for approval to relevant personnel

3.6 Obtain approval for recommended offers

4. Action successful offers

4.1 Draft contract with successful supplier

4.2 Access legal expertise to ensure legality of contract agreements

4.3 Issue contract in accordance with received approval

4.4 Inform unsuccessful offers of outcome of evaluation process

5. Arrange importation of goods

5.1 Assess risks in ownership and transport of goods from point of delivery to final destination

5.2 Arrange relevant insurance cover

5.3 Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store

5.4 Satisfy statutory and regulatory requirements including fumigation and export/import controls

5.5 Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines

6. Arrange provision of foreign currency payments

6.1 Obtain advice on payment strategy to be followed

6.2 Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice

6.3 Authorise payments at appropriate times

7. Ensure all contractual obligations are satisfied

7.1 Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications